5 Common Tax Mistakes Small Businesses Make and How to Avoid Them

As a small business owner, navigating the complexities of the tax system can be daunting. Mistakes can lead to costly penalties and unnecessary stress. Below we highlight five common tax mistakes small businesses make and provide practical tips on how to avoid them.

1. Misclassifying Employees as Independent Contractors

Many small businesses misclassify employees as independent contractors to save on payroll taxes and benefits. However, the IRS has strict guidelines to determine worker classification, and misclassifications can result in fines.

How to Avoid This:

• Understand the IRS criteria for classification.

• Use IRS Form SS-8 to determine a worker’s status if unsure.

• Consult with a tax expert to ensure proper classification and avoid potential penalties.

2. Failing to Keep Accurate Records

The Mistake: Inadequate record-keeping can lead to missed deductions, inaccurate tax returns, and difficulties during audits.

How to Avoid This:

• Implement a reliable accounting system to track income and expenses.

• Regularly update your financial records.

• Store receipts and documents electronically for easy access.

• Evaluate a bookkeeping service to help you maintain accurate records year-round.

3. Missing Out on Tax Deductions

The Mistake: Small businesses often overlook eligible tax deductions, such as home office expenses, vehicle expenses, and business-related travel.

How to Avoid This:

• Educate yourself on common deductions for small businesses.

• Keep detailed records and receipts for all business expenses.

• Use accounting software to categorize expenses correctly.

• Work with a knowledgeable accountant to identify and claim all possible deductions.

4. Ignoring Quarterly Estimated Tax Payments

The Mistake: Many small businesses fail to make quarterly estimated tax payments, leading to underpayment penalties and interest charges.

How to Avoid This:

• Estimate your annual tax liability and divide it into four quarterly payments.

• Set reminders for due dates: April 15, June 15, September 15, and January 15.

• Use IRS Form 1040-ES for guidance.

• Your accountant can assist you in calculating your estimated taxes and setting up a payment schedule.

5. Not Staying Updated on Tax Law Changes

The Mistake: Tax laws change frequently, and small businesses often miss updates that could impact their tax filings and liabilities.

How to Avoid This:

• Subscribe to IRS newsletters or follow their updates online.

• Attend tax seminars and webinars relevant to your industry.

• Consult with a tax professional who stays abreast of the latest tax regulations and can assist you in ensuring compliance.

Conclusion

Avoiding these common tax mistakes can save your small business time, money, and stress. At Archer Lewis, we’re committed to helping small businesses thrive by providing expert tax services and personalized advice. Contact us today to learn how we can support your business’ financial health and compliance.