· BILL PAY · VENDOR PAYMENTS · ACCOUNTS PAYABLE
Accurate, On-Time Vendor Payments Protect Your Business Relationships
Missed payments, duplicate payments, and disorganized accounts payable create friction with vendors and gaps in your cash flow picture. Archer Lewis manages your bill pay so every payment goes out accurately, on time, and recorded correctly in your books.
Our Approach
Vendors paid correctly, with every payment recorded accurately.
Accounts payable involves more than receiving and paying invoices: approval workflows, payment timing decisions, duplicate invoice risk, vendor relationship management, and accurate recording in your books all factor in. Done well, vendors are paid reliably, cash flow is predictable, and financial records reflect what actually went out. Archer Lewis handles bill pay as a professional accounting function, integrated with your books and managed with the same precision as everything else we do.
What's Included
What managed bill pay covers
From invoice receipt to payment processing to recording, every step of the accounts payable process handled accurately.
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Invoice Processing
Invoices received, reviewed, and organized, with duplicate detection and approval workflows that match how your business operates.
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Payment Scheduling
Payments scheduled to optimize cash flow, taking advantage of early payment discounts and avoiding late fees.
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Payment Processing
ACH, check, or wire payments processed accurately and on time, with full documentation for every transaction.
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Vendor Management
Vendor records maintained accurately: contact information, payment terms, and payment history organized and current.
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Accounts Payable Recording
Every payment recorded accurately in your books, categorized correctly and reconciled to your bank statements.
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Cash Flow Reporting
Regular reporting on upcoming payables so you always know what's due, what's scheduled, and what's available.
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1099 Preparation Support
Vendor payment records maintained throughout the year to support accurate 1099 preparation at year-end.
Late or inaccurate payments affect both vendor relationships and your books.
Disorganized accounts payable creates problems at both ends: vendor relationships that erode over time and financial records that don't reflect your actual cash position. Archer Lewis manages bill pay as an integrated accounting function, so your payments and your books stay in sync.
Talk to an Accounting Advisor
Common Questions
What businesses ask about managed bill pay.
We work with your existing approval process, or help you build one if you don't have one. Invoices are routed for approval before payment goes out, with a clear audit trail of who approved what and when.
ACH, check, and wire transfer, whichever your vendors require. We manage the payment method for each vendor and maintain the records to support reconciliation and audit.
Every payment processed is recorded directly in your books, categorized correctly and reconciled to your bank statements. When bill pay and bookkeeping run through the same team, your accounts payable and your financial records are always in sync.
Yes. We scale to your volume, whether you have 20 invoices a month or 200. Higher volume businesses often benefit most from managed bill pay because the risk of errors and missed payments increases with volume.
Because we maintain accurate vendor payment records throughout the year, 1099 preparation at year-end is straightforward. We have the payment history, the vendor information, and the documentation needed. No scrambling in January.
